Managing the rental of apartments and vacation homes requires efficiency and precision, especially in contract management. A travel agency specializing in short-term rentals contacted us with a specific request:
to automate the creation and sending of rental contracts by integrating FastReply Signature with their management software/CRM.

Thanks to our technology, the agency now generates and sends contracts in seconds, error-free, providing a smooth experience for guests.
A tailor-made integration that simplifies work, making it efficient and automated!

After carefully analyzing the client’s needs, we collaborated to develop a dedicated API integration and created a customized solution that speeds up the entire contract management process. The system works as follows:

• Contract template creation: Together with the agency, we designed and implemented a contract template tailored to their specifications.
• Document generation automation: Whenever a guest makes a booking, the management system sends the guest and reservation data via API to our software.
• Customized contract generation: FastReply Signature uses this information to automatically create a PDF contract.
• Sending and digital signing: The document is sent to the final client, who can digitally sign it in seconds on their phone, completing the process without manual intervention.
• Storage and accessibility: Once signed, the contract is archived and made available to both the agency and the guest, ensuring security and traceability. FastSignature makes an API call to the management system with the guest’s ID, notifying the completion of the operation and passing the signed PDF.

The benefits: More efficiency, fewer errors

✅ Always synchronized data – The agency’s management system automatically sends booking information to FastReply Signature.
✅ Automatically generated contracts – Based on the received data, a personalized contract is created and ready for signing.
✅ Stress-free digital signing – The guest receives the contract via email and signs it digitally with just a few clicks, eliminating the need for printing or paper exchanges.
✅ Secure storage – The signed document is automatically stored and made accessible to both the agency and the guest.

The implementation of FastReply Signature has drastically reduced contract management time, eliminating repetitive manual tasks and minimizing the risk of errors. Guests, in turn, receive their contract immediately and sign it in seconds, enhancing their booking experience.

Want to automate short-term rental contract management?
If your company also needs to automate document management and integrate it with your CRM, contact us for a tailor-made solution!